Use signs to designate tables and spaces for specific purposes, such as a dessert table or gift table. You’ll want to compile your guest list in enough time to send out graduation invitations at least a few weeks in advance. For more detailed information, make sure to read our resource on when to send out graduation announcements. 2-3 Weeks Before Celebration Photo Boards: Design a celebration photo board with grad photos and your most cherished school memories to let your friends, family members, and loved ones see how far you’ve come. This basic element of event planning is often feared as a burden, but it is the budget that will allow you to prioritise the various expenses and to make informed decisions. 2. Send invitations for the graduation ceremony Start buying decorations. Shopping early will make sure that you’re able to get everything you want.

Depending on the establishment and usual practice, either the students or the school itself will be responsible for organising the graduation ceremony itself. It is common for both to collaborate to a greater or lesser extent. For this collaboration to be agile and effective, good organisation and a clear division of tasks are necessary.Music: create a playlist to set the mood for the different moments of the graduation ceremony – from the arrival of the participants, through the transitional moments and the closing. You can also include an anthem or song that is representative of either the institution or a song that students feel reflects their time at the school. You might even consider hiring a band for the occasion. The most common venue for graduation ceremonies is the auditorium of the university or school itself. If such a setting is not available or does not exist, it is also possible to hire a venue for your graduation. With a little patience, you will certainly find the ideal venue for your graduation. Because a little early decision making can go a long way. Especially when it comes to post-commencement gatherings.

After the graduation ceremony, some schools hold a dinner. This precedes the evening party, which is almost systematic. These additional steps are a very positive conclusion to the students’ academic life. The graduation ceremony is a moment that students will always remember, and organising it requires special attention. To help you make this event a success, focus on these 6 key points. Summary In either case, make sure that the venue is accessible to people with restricted mobility, that it has good lighting and sound, that it is the right size for the expected audience and that it is easily accessible both by public and private means of transportation. d) Budgeting Equipped with “The Essential Graduation Survival Guide” you will be fully prepared for everything to come. You can relax a little knowing that you’re the one who’s going to make each student’s walk across the stage the beautiful moment it’s meant to be.

The average person assigned to be this year’s Graduation Coordinator is equipped poorly for the grueling series of tasks ahead. What every Graduation Coordinator needs, and rarely receive, is a step by step planning handbook. This article is all about that guide.

With or without a gown, the attire must be appropriate. Choose formal and simple clothing, and don’t forget to remind your guests about the dress code of the event when you send out the invitations. Shutterfly offers a great range of graduation party supplies that can fit any party theme. Customize graduation party decorations with us in your grad’s school colors to celebrate their big day in style. Depending on the type of graduation event you are hosting, its style, location, etc., you will need to call on a number of service providers to ensure the following needs: There is also a graduation candy bar wrapper included in this graduation party planner. You can get them here if you would like mini graduation candy wrappers or a 7 oz giant-sized Hershey candy bar wrapper, or another 1.55 oz graduation candy bar wrapper.

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Set Up. Do your best to have most everything set up and prepared the day before the party, only leaving minor preparation for the day of. Which is why I kept the graduation party planner simple. In turn, I hope it makes the process feel a bit more manageable. It is a good idea to designate one project manager on each side: the students and the school. b) Determine the type of graduation ceremony Please note these printables are for personal use only. You do not have permission to sell them for profit or claim them as your own design.

Whether you plan a simple dinner or a party full of many friends and family, it’s important to get started early. Specific timeframes for planning a graduation party are provided below: In the handbook, you will find many highlighted areas of focus. Some will apply to your school, and some won’t.Assemble food and drinks menu and corresponding grocery list. If you need coolers or other equipment for food, make sure you have those ready, too. Even if your school year just started, remember how fast it’s going to end. Prepare now to rest easy later. There is no graduation ceremony without guests. Primarily, you are expecting graduating students, their guests and your own guests. Depending on the venue and the number of students, teachers and other institutional guests, will impact on how many guests can be invited per student.